Materials Selection/ Collection Development Policy

The Cadillac-Wexford Public Library's and branches material selection/collection development policy.

Materials Selection/ Collection Development Policy

A. Objectives

The Purpose of the Cadillac Wexford Public Library collection development policy is to provide all individuals in the community with carefully selected books and other materials to aid in the pursuit of education, information, research, pleasure, and the creative use of leisure time.

Because of the volume of publishing, as well as the limitations of budget and space, the library must have a selection policy with which to meet community interests and needs.

The materials selection/collection development policy is used by the library staff in the selection of materials and also serves to acquaint the general public with the principles of selection.

The American Library Association Library Bill of Rights and The Freedom to Read Statement have been endorsed by the Cadillac Wexford Public Library Board of Trustees and are integral parts of the policy.

The materials selection/collection development policy, like all other policies, will be reviewed and/or revised as the need arises.

B. Responsibility for Selection

The ultimate responsibility for selection of library materials rests with the library directors who operate within the framework of the policies determined by the Cadillac Wexford Public Library Board of Trustees.  This responsibility may be shared with other members of the library staff;  however, because the directors must be available to answer to the library board and the general public for actual selection made, the directors have the authority to reject or select any item contrary to the recommendations of the staff.

C. Criteria for Selection

1.  The main points considered in the selection of materials are:

          a. individual merit of each item
          b. popular appeal/demand
          c. suitability of material for the clientele
          d. existing library holdings
          e. budget

     2.  Reviews are a major source of information about new materials.  The primary sources of reviews are: Library Journal, Booklist, School Library Journal, and Horn Book.

     3.  While all efforts are made to purchase books requested by the public, specific titles may be limited by the budget per category.

     4.  The lack of a review or an unfavorable review shall not be the sole reason for rejecting a title which is in demand.  Consideration is therefore, given to requests from library patrons and books discussed on public media.              Materials are judged on the basis of the work as a whole, not on a part taken out of context.

D.  Interlibrary Loan

Because of limited budget and space, thelibrary cannot provide all materials that are requested.  Therefore, interlibrary loan is used to obtain from other librariaes those materials that are beyond the scope of this library's collection.

In return for utilizing interlibrary loan to satisfy the needs of our patrons, the Cadillac Wexford Public Library agrees to lend its materials to other libraries through the same interlibrary loan network, and to make an effort to thave its current holdings listed in a tool that is accessible by other libraries throughout the state.

E.  Weeding

An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process.  Replacement of worn volumes is dependent upon current demand, usefulness, more recent acquisitions, and availability of newer editions.  This ongoing process of weeding is the responsibility of the library directors and is authorized by the Board of Trustees.  Withdrawn materials will be handled in a similar manner and under the same authority as donated materials.

F.  Potenial Problems or Challenges

The Cadillac Wexford Public Library recognizes that some materials are controversial and that any given item may offend some patrons.  Selection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles stated in this policy.

Responsibility for the materials children read rests with their parents or legal guardians,  Selection of library materials will not be influenced by the possibility that materials may come into the possession of children.

Library materials will not be marked or identified to show approval or disapproval of their contents, and not library material will be sequestered except to protect it from damage of theft.

Challenged Materials

Although materials are carefully selected, there can be differences of opinion regarding suitable materials.  Patrons requesting that material be withdrawn from or restricted within the collection may complete a "Statement of Concern about Library Resources" form which is available in the library.  The inquiry will be placed on the agenda of the next regular meeting of the Cadillac Wexford Public Library Board of Trustees.

Donated Materials Policy

Gifts and Donations

The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed.  If they are not needed because of duplication, condition, or dated information the directors can dispose of them as he/she sees fit.  The same criteria of selection which are applied to purchased materials are applied to gifts.  Memorial gifts of books or money are also accepted with suitable bookplates placed in the book.  Specific memorial books can be ordered for the library on request of a patron if the request meets the criteria established by the Board.  It is desirable for gifts of or for specific titles to be offered after consultation with the library directors.  Book selection will be made by the directors if no specific book is requested.  The Cadillac Wexford Public Library encourages and appreciates gifts and donations.
By law, the library is not allowed to appraise the value of donated materials, though it can provide an acknowledgement of receipt of the items if requested by the donor.
Types of Gifts Accepted

1.  Books and Materials - are added to the Library collection only after review by the librarians managing the collection and have met the criteria established for selecting materials.  It is understood that any donated materials may be given to other libraries, patrons, or sold during any book sale.  Proceeds will be used to supplement the budget.
2.  Cash - is also gratefully accepted as long as its use is not restricted by conditions which would conflict with the standard practices and policies of the library.  Special provision is mad to identify memorial purchases of books made with the monetary gift.  Donors and honorees names are limited to book plates and in the catalog.  Purchases other than books, such as furnishings and fittings, are to be chosen by the Library Directors or the Library Board and donors will be identified if they so desire.
3.  Art, Antiques, Unique Items - are always subject to prior approval of the Library Board of Trustees.  Restrictions imposed by the donor regarding sale, maintenance, or display of such objects that will require additional funding to maintain or support, will generally be accepted only if any additional expenses are underwritten by the donor.
4.  Wills and Bequests - of cash, non-cash, real property, stocks and bonds, will be subject to this policy as applicable.  Donor restrictions on the disposal of or use of stated items bequeathed shall supersede this policy if the gift is accepted.
The Library, upon acceptance of the above, will not attempt to establish its monetary value. 
Approved January 22, 2007
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